BOARD MEMBERS & COMMITTEES Meet the Board Members of Our Organization for Women Artists BOARD MEMBERS Pamela Olin Co-Presidents Janice Newman Donna Grasel IMMEDIATE PAST PRESIDENT Acts as sounding board and as a resource for the president. Fran Richardson TREASURER Collects annual dues. Pay all bills. Reconcile the checkbook with bank statement each month, present copy to President and Recording Secretary at monthly Board Meeting. Submit an annual budget for upcoming year. Pat Pettit RECORDING SECRETARY Prepares and disseminates Board Meeting minutes. Responsible for keeping accurate written records of all business decisions of the WCA Board of Directors. Kate Korp HISTORIAN Responsible for organizing and keeping records for WCA. Files programs of exhibitions and photos submitted by members of their events in the WCA album. Coordinates with WCA Photographer to update photo files. Maintains any archival and historical documents to be kept for future reference in actual paper storage so they can be reviewed by members at regular membership meetings. Marge Bennett PARLIAMENTARIAN Responsible for general order and procedure at Board meetings. Reviews the bylaws on a regular basis and makes recommendations. Familiar with Roberts Rules of Order. COMMUNICATIONS NEWSLETTER AND UPDATES Writes and edits WCA News Updates monthly. Updates and publishes current information on scheduled WCA events and programs. Disseminates individual Member notices of upcoming exhibits and special classes, member news, photographs and articles of interest. Announces information on location and hostesses of upcoming monthly Lunch Critiques. Disseminates WCA News Updates via e-mail to all WCA members. E-mail contact - WCAnews2021@gmail.com WEBMASTER LIAISON Coordinates changes, updates and maintenance of the website. Email Contact: WCAwebsite2021@gmail.com Peg Green Judy Kramer WCA COMMITTEES Judy Lyons Schneider EXHIBITION CO-CHAIRS Find venues for exhibitions. Prepare exhibition prospectus. Select a juror. Select receiving and hanging committees. Oversee reception arrangements, if necessary. Bernice Gaines Nancy Rose LUNCH CRITIQUE CHAIR Serves at WCA functions: General Membership Programs, Holiday Party, End-of-Season Party, etc. Schedules and organizes Lunch Critique. Meetings are usually held on the first Monday of every month at WCA member’ homes. Provides supervision and guides critique at the meetings. Disseminates schedule of meetings and directions to meeting locations through the News Updates, Website Calendar and e-mail updates. Helene Hirmes MEMBERSHIP CHAIR Encourages existing members to recommend potential new members . Informs potential members to access our website to obtain the criteria for membership and the application form . Processes applications and follows-up with email acceptance of new members Sends reminders to current members (through “WCA Updates”) that dues are to be received between October 1st and November 30th for the following year. Collects checks and coordinates payments with Treasurer. Records payment of dues on roster. Adds new members to roster. Emails draft of roster to all members to ask for corrections and updates. Coordinates with Webmaster to allow new members to show their work images on the WCA Website. Joan Peters PROGRAM COMMITTEE CO-CHAIRS Responsible for planning special programs and events for WCA Membership. Books venues and reserves date for events. Coordinates with speakers, workshop leaders and facilitates audio-visual presentations. Presents receipts to Treasurer for reimbursement of presenters’ fees. Nancy Turner Cecile Moran PUBLICITY and PR CHAIR Creates and maintains publicity contact lists for print and media outlets. Gathers information about WCA exhibitions and other newsworthy events from committee heads. Creates a press release with detailed information about an event, which is sent out to the various media contacts. Establishes deadlines for information relating to all exhibitions and events so that releases can be created and distributed at least 3 weeks prior to an event and then a follow up one week prior to an event. Obtains digital images from WCA photography chairman and winning artists to maintain an image file for use in publicity. Cultivates relationships when and wherever possible with media contacts. Bernice Gaines RETREAT CHAIR Send membership announcement of upcoming retreat. Plan optional workshop(s). Assigns rooms and confirms all arrangements necessary. Confirms all arrangements with Reservation Director, Jackie Simmons. Makes arrangements for next year’s retreat, if desired. Gail White SCHOLARSHIP CHAIR End of November: Confirms identity and contact information of administrative offices at designated college in the rotation: New College, Ringling College or State College (North and South campus). After the deadline, meets with the committee to select a recipient and notifies all applicants of the selection. Requests their presence at the WCA End of the Year Party. The student should be prepared to share one or more artworks and a provide a short description her processes and objectives. Obtains Award Certificate and makes presentation at the meeting. Follows-up by encouraging the scholarship recipient to participate in WCA by attending future meetings and entering sponsored shows. Judy Kramer WCA PHOTOGRAPHER Attend and photograph all events (exhibitions, special lectures, parties). Photograph members (head shots) for Membership Roster/Website. Assist Webmaster/Website Chairman with photography issues. Offer photography advice to members. Provide photos for Historian, archives and Publicity. Offer photography assistance to new member applicants for preparation of application ($$ Fee).